Reference number: 2618
Job status: In-progress
Job category: Temporary Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
Team Support Assistant
Overview
The Team Support Assistant supports the Country Head to ensure the smooth operation of financial and administrative functions, providing support to the organization in financial management, budgeting, and administrative tasks in line with CIFOR-ICRAF policies and country regulations.
Duties and responsibilities
1. Provide administrative and communication
services to Papua New Guinea country program to ensure effective coordination
and smooth implementation of activities of staff and projects, such as:
· Initiate consultancy
contract in the system.
- Travel preparation, such as Travel Authorization/TA,
ticket purchasing, travel insurance, accommodation arrangement, traveling
expenses report and claim (TER/TEC).
- Purchasing, such as
printing publications, stationery, etc. by conducting price surveys in
coordination with Admin Officer and providing Purchase Requisition/PR.
- Coordinate and file as
applicable, soft/hard copy files (purchasing, travel, reporting, agreements,
correspondences, etc. that have been done or shared).
- Assist in processing
students’ attachments, including preparing letters of invitation, and making
arrangements to process contracts, accommodation, etc.
- Assist the team in dealing
with ICT/IS Unit.
- Assist the team in
accounting for and accounting research-related materials.
- Maintain project documentation, such as contracts,
progress reports, project updates, partners’ contact, calendar of events, and
other documents.
- Maintain project
communications database, including inventory, managing stock and distribution
records of communication products, and updating the database.
- Assist in project
evaluation at the end of the project in consultation with the project
coordinators, such as compiling data from project country networks, media, and
other sources.
- Prepare venue, list of
invitation and confirming participants
- Arrange accommodation and
travel of the participants
- Prepare the logistics
- Responsible for managing
the budget event
- Taking notes (if required)
- Update list of meetings
5. Assist team in preparing any related
report/document for the team, the annual work plan and budget, contracts,
agreements, and proposals, including document translation, activity summaries,
checking spelling and layout, and completeness of submission.
6. Assist in the
production and dissemination of team’s publication in coordination, layout, and
formatting, organizing exhibition, and related.
7. Assist in sharing
information on the team, such as a call for proposals, scholarships, and any
other information from the center.
8. Respond to audit
queries in a timely manner during both External and Internal Audit.
- Monitor
financial compliance for restricted grants partners of assigned grants and
ensure partners spend within their budgets and are following the laid down
donor and/or CIFOR-ICRAF financial procedures and regulations.
- Analyze
restricted grants partner expenses and provide feedback of analysis to the
project leaders and managers on expenditure trends and areas with significant
over- or under spending.
- Review
the financial reports submitted by the partners, monitor partner balances, and
collect any unused funds.
Education, knowledge and experience
• A bachelor’s degree in business administration, finance, law or a related field.
• Knowledge of financial management, budgeting, and reporting requirements for projects.
• 1-3 years of experience in finance and administration roles.
• Experience with procurement and office management practices
Terms and conditions
• This is a Temporary position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 6 (six) months with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Bogor, Indonesia.
To apply, please visit our career site at: https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.
Application process
The application deadline is 30 Apr 2026
We will acknowledge all applications, but will contact only short-listed candidates.
