Reference number: 202617
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
CIFOR-ICRAF is looking for a
Senior Resource Mobilization Administrator
Overview
The CIFOR ICRAF Resource Mobilization (RM) team supports the organization’s fundraising efforts across the full funding lifecycle. This includes identifying and assessing funding opportunities, engaging and negotiating with resource partners, developing grant applications, and securing both solicited and unsolicited funding. The team manages and maintains accurate funding information and pipelines through CIFOR ICRAF’s online RM systems, ensuring effective internal coordination, timely sharing of funding opportunities, strong donor stewardship, and full compliance with institutional and funder requirements. Reporting to the Head of Resource Mobilization, the Senior RM Administrator provides comprehensive administrative and operational support to CIFOR-ICRAF’s Resource Mobilization function, ensuring efficient end‑to‑end management of proposal pipelines, approvals, and donor engagement processes. The role supports the RM team with proposal submissions, institutional records, and compliance across internal units while maintaining accurate data in the RM portal. The position manages RM budgets, contracts, travel, meetings, and events, including supporting high‑level funder engagements. It supports internal reporting, pipeline tracking, and quality control for submissions and approvals. The role is a key enabler of effective fundraising, donor stewardship, and smooth functioning of the RM team globally.
Duties and responsibilities
Administrative Support for Proposal Development
- Support
scientists and fundraising staff in the administrative preparation and
submission of grant proposals, including gathering relevant documentation,
supplying institutional information, compiling CVs, compiling project
references, tracking timelines, and ensuring the RM policies and
procedures are followed.
- Coordinate
internal approvals, signatures, and submission clearances, including
engagement with senior management offices where required.
- Compile
institutional, compliance, and due?diligence information required by
funders.
- Ensure
proposal submissions comply with funder, institutional, and regulatory
requirements and deadlines.
- Support due?diligence
processes for private sector and other strategic partners, including
routing recommendations for internal approval.
- Maintain
accurate proposal records, internal databases, and funding pipelines in
the CIFOR?ICRAF system, including tracking proposal
probabilities and statuses, following up with scientists and units and
updating the institutional pipeline accordingly.
- Support
registration of institutions and funders in internal systems and
maintenance of funder portals and accounts.
- Ensure
accurate linkage between submitted proposals and awarded grants within
institutional systems, in coordination with Finance and the Project
Management Unit.
- Contribute to
planning and strategic initiatives for RM, including coordination of large
events, strategy development, and more.
Administration, Coordination, and Operations
- Support day?to?day
administrative and operational needs of the Resource Mobilization Unit.
- Coordinate
procurements, contracts, and consultants in line with institutional
policies, including payments for consultants and annual subscriptions.
- Maintain
efficient online filing, records, and document management systems.
- Support
management of RM budgets and track expenditures.
- Contribute to
annual unit budget planning, approval, and monitoring.
- Provide
background research and logistical support for funder meetings and visits,
including agendas, materials, site visits, post meeting actions and follow
up.
- Organize
meetings, workshops, seminars, and host internal learning sessions.
- Coordinate
travel arrangements for staff, including flights, accommodation, and
logistics.
- Coordinate
protocol related requirements for travel and visits, including campus
access, visas, and official clearances where required.
- Support
onboarding and induction of new staff, both internal to the unit and
within the organization.
- Liaise between
CIFOR?ICRAF headquarters (Nairobi and Bogor) and global field offices on
Resource Mobilization administrative matters.
- Contribute to
internal RM reporting, including data collection and analysis for KPIs,
quarterly reviews, management, and Board reporting.
- Arrange team?building
activities and internal coordination events.
Other Duties
- Carry out
additional duties as required to ensure the effective functioning of the
Resource Mobilization Unit.
Requirements
- Minimum
undergraduate degree from a recognized university.
- Minimum 5 years’ professional experience.
- Experience working within an international
organization is an asset.
Education, knowledge and experience
•Minimum undergraduate degree from a recognized university.
•Minimum 5 years’ professional experience.
•Experience working within an international organization is an asset.
Terms and conditions
•This is a Locally Recruited Position (LRS). CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
•The initial appointment will be for two (2) years, with a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
•The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.
Application process
The application deadline is 22 Apr 2026
We will acknowledge all applications, but will contact only short-listed candidates.
